Privacy Legislation and Scanning Services
Full Compliance With Current Privacy Legislation
Businesses and institutions have a legal and ethical duty to protect private information, adhering to various privacy legislation. Complying with privacy laws is essential for defending against identity theft and corporate espionage.
Securely Digitizing Sensitive Documents
Adopting an electronic management system starts with proper digitization. Ensuring security and compliance during this process is critical. Laws like HIPAA and HITECH provide guidelines that cover secure document conversion, file storage, metadata, retention, and user access. These guidelines help businesses stay compliant with privacy laws.
Staying Up-To-Date With Recent Changes
Federal and state laws frequently change, impacting corporate liability. Every business is responsible for protecting private information from collection until its proper disposal. This responsibility extends to all companies, from small businesses to large corporations.
Securely Disposing Of Sensitive Documents
Disposing of documents securely is crucial for compliance with privacy laws. The FACTA Disposal Rule of 2005 requires businesses to take "reasonable measures" to prevent unauthorized access during disposal. These measures include shredding, pulverizing, or burning documents so they cannot be reconstructed.
Privacy Legislation By Industry
Businesses must understand the specific privacy laws that apply to their industry. For example, the Economic Espionage Act (EEA) and Identity Theft Penalty Enhancement Act (ITPE) apply to many organizations. Additionally, the Health Insurance Portability and Accountability Act (HIPAA) governs the healthcare industry, and the Gramm–Leach–Bliley Act (GLBA) applies to the financial sector.
State Information Privacy Laws
Privacy laws can also vary by location. While state legislation covers broad compliance measures, many states have specific laws that define procedures and policies for protecting sensitive information.
Ensure Compliance with PROSCAN®
Failing to maintain legislative compliance can put any business at risk of serious fines and penalties that can negatively affect the organization’s operations. PROSCAN®, together with PROSHRED®Security, helps establish a secure, convenient, cost-effective, and sustainable solution for digitizing and destroying your confidential documents. Our industry-leading solutions ensure long-term compliance and superior privacy and security for employees and customers alike.
Request More Information
For more information about how our document management solutions can keep your business in compliance with state and federal privacy laws, please contact us today.
What People Are Saying About PROSCAN®
Haney did everything he promised, both in emails and on phone. George showed up on time,( a rarity in Charlotte), with a smile, explained... read moreHaney did everything he promised, both in emails and on phone. George showed up on time,( a rarity in Charlotte), with a smile, explained everything he was going to do and allowed us to watch him do the job. Excellent service at a very fair price. read less
Jim Strickland10/28/2019Proshred did a great job for me. I asked for service at my home and they sent a truck. Service was very quick. The filled... read moreProshred did a great job for me. I asked for service at my home and they sent a truck. Service was very quick. The filled up a container with my papers, rolled it to truck and I was able to watch a camera feed while the machine shred all my papers. Very cool. Darrien was the technician and he was very nice and knew what he was doing. It was nice to work with a Pro like Darrien. read less
Steve Sherron6/29/2021Excellent service! Very professional and quick turn around.
Wayne Merrifield12/18/2021MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!
Tracey Hines10/28/2018I was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing.... read moreI was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing. I called ProScan and was given a quote, with the price structure and all the information I needed and even more was also included, answering questions without even having to ask. Will definitely recommend to others and keep in mind for future needs. read less
Melanie Bateman1/21/2022MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!
Tracey Hines10/30/2018Anthony was so nice and personable!
Miranda LaVergne10/28/2018I've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy... read moreI've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy to work with! They brought a truck to our office to shred about 2 dozen boxes of filing at once. At every stage it is quick and painless, and the price is reasonable. I do recommend having your documents in boxes. I plan to keep working with them! read less
Rachel Stepanek6/29/2021Fantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point... read moreFantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point in the project. Every team member I dealt with was professional and courteous. I highly recommend this company! read less
Deo_17761/18/2022Great service and they are always super nice!!!
Amanda Schuss10/30/2014This place was great. The customer service was excellent and Roderick really helped me out! Thank you Proshred!
Keirsten Huth10/26/2022Super impressed with Proshred residential onsite service. It was quick and easy to coordinate. Anngelica Tudor was polite and personable as she scheduled our appointment.... read moreSuper impressed with Proshred residential onsite service. It was quick and easy to coordinate. Anngelica Tudor was polite and personable as she scheduled our appointment. Corey the driver was professional, quick and efficient. He called prior to arriving to let us know he was on his way. Overall highly recommend the service. Tops! read less
Christina Barss6/29/2020Used ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism... read moreUsed ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism and pleasant attitude embodied Customer Service. He rolled out the bin, we emptied out the bags, boxes and he would take it in for shredding. Made it all simple and easy.Love the drop off service and would highly recommend them. read less
QC Rob6/29/2021Professional and all of the people that come are so nice
tammy adams10/30/2016Convenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly... read moreConvenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly and promised to send the destruction certificate once the printer was working again, but didn't. I don't like it when people don't follow through. Have used them twice in a year and I recommend them. read less
Sonia Perez10/28/2019
